Over the Edge

Summer 2021 Madison, WI 53703 US

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Event Day Volunteers 10/20

Registration Volunteers High Priority

You must be 16 or older to volunteer for this task.

October 20, 2020

Details

• Use the master schedule to ensure participants are at the correct registration time and check them off as they register
• Have them complete a participant waiver and bring it with them to staging if they have not already done so.
• Provide each participant with a name tag that is clearly visible
• Collect all droppable items from participants including phones, keys, coins, etc.
• People will come late (and early), but do your best to keep them in their designated groups.
• The goal is to move participants through the process efficiently and quickly
• If participants come too early, i.e. more than 45 minutes, ask them to return at their designated registration time

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Greeter/Floater Volunteers

October 20, 2020

Details

• Welcome participants and families as they arrive in the hotel lobby from the elevators or street. Direct them to the registration room.
• First impressions are important, and greeters provide that welcoming first impression for guests. On top of that friendly greeting, greeters may also be responsible for cheering on rappellers, taking photos, recruiting more rappellers, floating to and from other stations and assisting in the overall success of the event.
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Cell Phone Photo Taker(s) and Emcee Communications High Priority

October 20, 2020

Details

• The Cell Phone Photo Taker is stationed on the roof to let announcer know who is rappelling, when they go over and what rope they are on.
• Organize participants away from the edge and ensure there is an order to who is next in line.
• Communicate with the Announcer/MC who is going over and who is next as well as be front and center to snap cell phone photos of each rappeller. Once the photo is taken, send the photo via text message to the rappeller.
• Please bring your cell phone charger! You will be using your own cell phone for this volunteer role.
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Guide #1 Registration to Staging

October 20, 2020

Details

• Registration to staging; brings groups of 2-6 to the staging area, returns to registration to wait for next group.
• This process repeats until all groups are completed.
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Gear Runner Volunteers High Priority

October 20, 2020

Details

• Gear runner #1 and #2 are a crucial part of this event. Once each rappeller has completed their rappel and their gear has been removed, each runner will transport the gear from the landing zone to the staging area for the next group.
• Wear comfortable shoes!
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

On Street Promotion Volunteers

October 20, 2020

Details

Outgoing, outspoken folks, your help is needed!

• The On-Street promoters will be visible on the sidewalk with signage as directed by the team encouraging onlookers to participate and/or sign up for the following year. This also includes acting much like a cheerleader, shouting lines such as, “DO YOU WANT TO GO OVER THE EDGE?”
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Table/Raffle Volunteer(s)

October 20, 2020

Details

• The volunteers manning the table have a key role at the event. These volunteers greet and answer any questions that may arise regarding the event as well as Gilda’s Club Madison. Further, materials will be available for others to learn more about Gilda’s Club Madison as well as to participate next year.
• The volunteers at this table will also be responsible for collecting entries for the raffle giveaway. The prize to be determined each year.
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Crowd/Traffic Control Volunteers

October 20, 2020

Details

• When the families of participants arrive, we want to ensure that they are in a safe place to watch their rappellers. These volunteers will assertively direct participants to safe places to stand that will not cause traffic to back up in and out of the parking ramp.
• Volunteers will direct cars in and out of the driveway ensuring that traffic keeps moving throughout the day as hotel guests and event participants come and go.
• First shift volunteers are asked to stay until second shift volunteers are in place and have been shown their role. Thanks for your help!

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Media Night Volunteers 10/19

Media Night Volunteers - Monday, October 19

October 19, 2020

Details

• When Media Night rappellers arrive, you will help with greeting, guiding to the staging area, or other tasks. Tasks will be assigned at Media Night.

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

Reception Celebration Volunteers - Sunday, October 18

October 18, 2020

Details

• During our Media Night rappel, event sponsors will gather to celebrate! You will help set up for the gathering, serve, and assist with event clean-up.

Location

Hilton Madison Monona Terrace
9 E Wilson St, Madison, WI 53703
Staff and volunteers are asked to park in the Government East lot (110 E Wilson St.) or the Block 89 lot (10 E Doty St.). Remember that it may take a little time to find parking. Please plan accordingly.

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